Here’s is our second blog post in the mini-series “How to Dictate“.
As more individuals catch themselves using microphones on their smartphones and home devices to dictate thoughts and send messages instead of typing, it’s evident that our preferences are shifting from typing to talking. This shift can be seen as over 5 million people have purchased the Amazon Echo and half of all searches will be made using voice recognition technology by 2020 – and these numbers continue to climb. As consumers continue to adopt this tech, it’s clear to see that there are also many benefits to incorporating this technology from our personal lives into our business workflows.
Dictation can be used to create the same documents, emails and lists that are currently being created by traditional typing – only faster, with minimal document turnaround time. Let’s take a deeper dive into the benefits of voice recognition technology and how dictation devices affect our productivity and efficiency to improve professional operations:
- Concentrate on Core Competencies: Dictation allows you to focus on your core competencies, rather than waste energy on typing, formatting and document creation. Speech recognition technology allows you to save time and money by dedicating resources to bring business success.
- Organize Work: Using a voice recorder app, you can quickly record and organize thoughts, projects and documents. It allows for easy and professional control of all recordings and playback functions such as insert, overwrite and append – so you can edit and organize documents on-the-go!
- Be More Flexible in the Cloud: You don’t need to be in the office to dictate, or even have a bulky laptop or computer. Your smartphone means you can work anywhere at any time, using dictation to send your files immediately via Email or upload them to the cloud to benefit from automated or outsourced transcription options–like speech recognition or professional typists to create your documents.
Aside from the benefits listed above, modern voice-to-text software can save even more time, turning voice into text 3X faster than typing with up to 99% accuracy. Studies have also shown that dictation can improve an individual’s cognitive function and ability. Voicing your thoughts and ideas aloud can improve short-term memory, pronunciation and general speech quality. Dictation keeps our minds active and always thinking. No wonder we have an innate instinct to use the power of language and our voice to communicate our thoughts!
The shift in our preferences to utilize voice technology has lead us in the right direction to become more efficient and productive in our day-to-day and professional lives – spending more time on what counts. To ensure successful use of dictation devices, check back for our next post of the blog series highlighting critical steps to take before you start your recording.